This post first appeared on Free Technology for Teachers.

As I wrote in Part 1, a major challenge of working with iPad is actually working with iPad. Unlike a computer, iPad does not function as well in a shared environment because of the challenges of workflow – getting content on and off of the devices. The lack of email, coupled with the Terms of Service that preclude those under the age of 13 from having a cloud storage account, further complicate the problem. In my first post, I outlined three potential approaches for distributing content to students without using email or logins. However the next challenge is to get the work that students create back OFF of iPad.

iPad Workflow

It is critical to create a plan for getting work OFF of iPads before beginning a project as it may impact the tool(s) and app(s) that you choose.

Approach #1 – Cloud Storage

Much like getting work to students via Cloud Storage, it is also possible to get work OFF iPad as well. More and more apps recognize that workflow is a challenge and have added  DriveDropboxBox, or Evernote as options to their action menu (the arrow coming out of the box). For students to share work back with their teachers, they could send it to a shared folder within that cloud service. For example, a student creates a screencast with Explain Everything and then sends their project to Dropbox for either their peers or the teacher to see.

Cloud Storage + Camera Roll = more options

Some apps may not share directly to a cloud storage option. In that case, do not underestimate the value of first saving to the Camera Roll. Whether a student takes a screen capture of their work, saving it to the camera roll, or exports a photo or video from another app such as Skitch, Animoto, or PageSend, once in the camera roll more options exist.

Dropbox has an option to automatically upload content stored in the camera roll to an account. This could be a simple way for students to easily share their work with you or the class. It is also possible to upload images and video to Google Drive from the Drive app. In Evernote, images – but not video – from the Camera Roll can even be added to notes.

With whichever cloud you choose, in order for students to share work, the app needs to be installed and logged into an account. Though this provides a relatively easy solution, two issues still exist. First, if all students use the same account, it is possible for them to accidentally delete another students’ work. Second, it does skirt some of the Terms of Service with regard to students under 13 using the app.

Approach #2 – Email

All apps have one trait in common: the ability to share by email. Some apps may attach a file to an email while others may share a link. However, it is one of the easiest ways to get work OFF iPad. Suggesting email may seem counterintuitive as most elementary students do not have their own account; however, a school could put a single account on each iPad that allows students to send OUT. In fact, the students don’t even need to know the email address.

Send to Gmail

Hundreds of projects flooding your inbox may sound like a logistical nightmare. I once worked with a teacher who created a separate homework Gmail account just for student assignments. This way, she not only avoided an inbox flood, but could also leverage the labels and filters inherent to Gmail.

Imagine directing a student to share their screencast by email. You provide instructions that the subject line of the email include their name as well as the title of the project. Not only does this begin to model email etiquette, but it also enables you to create custom filters on the Gmail account to automatically label based on the subject line. In fact, a project could then be curated into both the students personal label as well as one for the specific project.

Send to Evernote

Every Evernote account has its own email address. This means that students could email work directly to a teacher’s Evernote account rather than an inbox. More specifically, if a teacher has created a set of notebooks in advance for either individual students or projects, then the student could email directly to that notebook. The tutorial below shows the mechanics of finding your Evernote email address and sending to a notebook.

An unintended consequence of sending to Evernote is that teachers can have their students support the curation of their own portfolios. In addition to storing the digital learning artifacts that students create, Evernote can also hold audio recording of their thoughts, as well as photos of what they create in the physical world, and even the teacher’s typed notes about the learning process.

Approach #3 – Use a Learning Management System

While a Learning Management System (LMS) is a great tool for disseminating content to students, because of the lack of file structure inherent to iPad, it is not always the best solution for collecting back work created by students. Two FREE systems that work well for closing the loop in elementary classrooms are Edmodo and Schoology – though they do require that each student have an account.

With Edmodo, anything in the Camera Roll can be uploaded and added to assignments or notes which can then either be “turned in” or shared. Schoology, on the other hand, includes the ability to submit projects from almost any app. The video below from Jennie Magiera provides a great walk-through of workflow with Schoology.

Approach #4 – Leverage the Web

Let’s assume that it is not possible to install cloud services, assign email accounts to iPads, or leverage an LMS. It is still possible to get student creations OFF of iPad with selective choices of apps. Some of the best apps for elementary students – ScreenChomp, Educreations, Fotobabble, Animoto, Croak.It to name a few – all create web links for completed projects.

Create Class Accounts

One of the great features of apps such as Educreations is that all of the iPads can be logged in to a single teacher’s account. As soon as a student completes and saves a screencast, it automatically appears on the web – complete with a link and an embed code for future sharing. As demonstrated by Carrie Booth’s kindergarten students last fall, it is possible for even the youngest students to learn how to save to a class account.

Links & Google Forms

Some apps, such as ScreenChomp and Croak.It, automatically generate links, but how do you then curate them into one place? A simple solution could be to create a “turn it in” or “share your project” form. This could be a single form, maybe even added to the home screen of every iPad, that may just ask for the students’ name and a link that could be copy & pasted. If the resulting spreadsheet is viewable by all students, it also becomes an easy platform for them to experience each other’s creations.

No Single Solution

Once again, a single solution to the workflow dilemma does not exist. Planning, testing, and experimenting are critical to coming up with the best possible options for your students to be able to access content on iPad and then share their creations.

To learn more about iPad Workflow, EdTechTeacher is offering iPad Classroom as well as Advanced iPad sessions this summer in Atlanta, Chicago, and Boston.


  1. Listly List - iPad Workflow Says

    […] No Email, No Login, No Problem: Elementary iPad Workflow Part 2 – from Beth on Free Tech 4 Teachers […]

  2. Steve Lee Says

    The workflow issue with iPads is no small obstacle when using these for education in the elementary classroom. I think of all the ways you discussed here, the Schoology option is one of the most promising. I used Schoology for about 3 months with 100 students and by the end, we had a fairly smooth workflow. Issues arose with video uploads all happening right at the end of a class period slowing things dowm. Plus, we used shared iPads so the next student to use the iPad was able to accidently upload materials to the previous student’s account. We have to upload and log out of the Schoology account before starting anew.

  3. Linda Hulen Says

    Hi Beth — I saw your video about Croak.It on EduSlam today, which led me to find this post.

    I am new to using iPads with my students, and at the moment we only have three. However, I have an idea of something I’d like to try, but I don’t know the terms to use to find the right apps.

    I also found this post helpful, since I hadn’t thought of how to move work off the iPad.

    I’d like to have students take a picture of sketches in their history journal, then create a document or blog post, or something, of the sketch with a voice recording talking about how this illustrates their understanding. Is this called a screencast? Is this something we could do using Croak.It?

    I’m thinking maybe Evernote is the way to get the product off the iPad. I’ve also thought about having the kids do some blogging, and was thinking about using KidBlog or wordpress.

    Anyway, you can tell I have so much to learn. I’m searching the EdTechTeacher site for links and information, but anyplace you can point me would be appreciated. Linda Hulen

    • Beth Holland Says

      Hi Linda.

      This is a great idea. Here are a few thoughts. First, have you looked at Fotobabble? This is a free iPod/iPhone app that will allow you to take a picture of the sketches and then record up to 5 minutes of audio. What’s nice with this is that you could create a single class account and then have all of the recordings in one place without having to worry about workflow. A screencast would give you the ability to record audio while also drawing/typing on top of your picture. There are a number of options for this. Check out our screencasting page for some options.

      Blogging is certainly an option. For elementary students, Kidblog is a great option. If your students are older, you may want to look at WordPress Classroom. Both use the WordPress back-end but have some different moderation features.

      I hope this helps!

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